Court Services Specialist I - District Division

DEPARTMENT:  Trial Court - District Division
TITLE:  Court Services Specialist I/Deputy Clerk
BASE PAY: $16.70/Hr.
FLSA STATUS: Non-Exempt


GENERAL SUMMARY

The purpose of this job is to perform a variety of complex clerical tasks involved in processing civil, criminal, and traffic cases. Provides information and assistance to law enforcement officers, attorneys, defendants, and court patrons. Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

 

  • Performs a variety of complex clerical tasks involved in processing civil, criminal and traffic cases. Provides counter and phone service, receives and receipts money.
  • Provides assistance on court matters to attorneys, law enforcement officers, prosecutor's office employees, the Michigan State Police Criminal History Records Division, Secretary of State, Barry County Central (911 Center), Barry County Sheriff's Department, LEIN operators and the general public.
  • Enters case information into the court database and onto defendant's criminal histories and drivers licenses.
  • Opens, receipts, processes documents to begin law suits in small claims, general civil suits, landlord/tenant evictions, land contract forfeitures, claim and delivery complaints.
  • Opens, receipts mail. Sorts, stamps, seals and signs documents.
  • Enters approved Garnishments, Writs, Property Seizures, Motions and Orders in the computer and prepare documents that need the Judges signature.
  • Adds all money receipted in during the day and runs off proper reports to account for all monies taken in. Makes sure everyone in the civil division is balanced. Receipts all monies received at the civil desk counter.
  • Assists and guides public appearing at the Court seeking to file a law suit.
  • Provides information and assistance to law enforcement officers, attorneys, defendants and court patrons.
  • Assists in the traffic/criminal case processing.
  • Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff.
  • Performs related work as required.


MINIMUM QUALIFICATIONS

Required Education and Experience

Education: High School diploma or equivalency                       

Experience: Up to 1-year experience as deputy clerk

Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities


Required Licenses or Certifications

N/A

 

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

  • Computer data system
  • LEIN (Law Enforcement Information Network)
  • Court procedures and policies
  • Court files and requirements
  • English grammar, spelling, punctuation
  • Legal terminology and court procedures
  • Principles and practices of basic bookkeeping
  • Modern office procedures, methods and computer equipment

Skill in:

  • Analytical thinking and complex problem-solving
  • Verbal and written communication
  • Good and self-control judgment
  • Adaptability and flexibility
  • Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
  • Performing a variety of duties, often changing from one task to another of a different nature
  • Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
  • Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

  • Work independently or as part of a team
  • Pay attention to detail
  • Meet schedules and deadlines of the work
  • Understand and carry out oral and written directions
  • Accurately organize and maintain paper documents and electronic files
  • Maintain the confidentiality of information and professional boundaries

 

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Seldom or Never

Sometimes or Occasionally

Frequently or Often

Office or similar indoor environment

 

 

x

Outdoor environment

x

 

 

Street environment (near moving traffic)

x

 

 

Construction site

x

 

 

Confined space

x

 

 

In the community (homes, businesses, etc.)

x

 

 

Warehouse environment

x

 

 

Shop environment

x

 

 

Other

 

 

 

Exposures

Seldom or Never

Sometimes or Occasionally

Frequently or Often

Individuals who are rude or irate

 

x

 

Individuals with known violent backgrounds

 

 

x

Extreme cold (below 32 degrees)

x

 

 

Extreme heat (above 100 degrees)

x

 

 

Moving mechanical parts

x

 

 

Fumes or airborne particles

 

 

x

Toxic or caustic chemicals, substances or waste

x

 

 

Loud noises (85+ decibels)

x

 

 

Other

 

 

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The position involves medium physical demands, such as exerting up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects.

 Contact :

Please send resume and cover letter to:
Ines Straube – Divisional Administrator
206 W. Court Street
Hastings, Michigan 49058