Equalization Property Records Clerk - Part Time

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Property Records Clerk - Part-time

Base Pay: 14.40 / Hr

General Summary:
Under the supervision of the Equalization Director, uses documents recorded by the Register of Deeds to enter data into computer system on property descriptions, taxpayer identification, assessment information, and other data.

Essential Functions:

  1. Receives or collects deeds and other documents.
  2. Assists in the cross checking of descriptions for accuracy. Computes acreage and closely
    examines metes and bounds descriptions and recorded plats to ensure correct description of
  3. Explains the description process to individuals and provides answers to questions dealing
    with boundaries, descriptions, tax rationale and ownership.
  4. Assists Deputy or Junior appraiser in fieldwork in the absence of the Deputy or Junior
  5. Obtains pertinent information from other County department records, as necessary. This
    may include receiving and searching out information such as the title from offices outside
    of the County Courthouse.
  6. Works from recorded documents to prepare tax maps for use in the preparation of
    assessment and tax rolls. Also, uses other maps as available to department such as aerial
    photographs and highway maps.
  7. Notifies parties of inconsistencies or errors in deeds for corrective action to be initiated.
  8. Conducts cross checks of maps and supportive data to tax descriptions. Checks printouts
    for technical error and omissions.
  9. Provides general clerical support such as typing, filing, proofreading, making copies and
    related tasks.

Other Functions:

  1. None listed.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.


Must be a high school graduate, or equivalent with coursework in math, data processing and preferably drafting and property descriptions,

One year experience including data processing and some knowledge of property descriptions and how the property tax system works.

Must be an accurate typist with a high typing proficiency.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.


[This job requires the ability to perform the essential functions contained in the description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

  • Ability to enter and access information from a computer terminal.
  • Ability to lift and carry assessment rolls weighing up to 25 lbs.
  • Ability to access maps and run copies.
  • Ability to file and retrieve documents from departmental files.

Working Conditions:

  • Works in normal office conditions