Payroll and Human Resources Specialist
The purpose of this job is to perform all duties for payroll and taxes, filing related records,
and handling reporting and compliance functions. Personnel changes and benefit
enrollment changes are also processed by this position.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties
and responsibilities performed by employees in this job. Employees may be requested to
perform job-related tasks other than those specifically presented in this description.
Reviews biweekly timesheets, ensures proper documentation, resolves discrepancies
and provides explanation for pay calculations.
Prepares and processes County's payroll. Balances payroll, reconciles internal
payroll accounts, and prepares reports related to payroll process. Investigates and
resolves discrepancies in employee checks. Produces accurate and timely pay for
When entering payroll, may need to interpret the Personnel Policy or Collective
Bargaining Agreements as they pertain to compensation and benefits.
Processes payroll generated benefit invoices and payments.
Performs quarterly and annual balancing of the state, federal and FICA tax reports
and files required reports. Prepares and distributes W-2’s, and prepares other
Maintains compliance with federal and state regulations concerning employment.
Remains current on federal and state regulations regarding payroll and ensures that
the County payroll system is in compliance with all requirements, especially the Fair
Labor Standards Act (FLSA).
Maintains and updates employee records including change of status and benefit
changes. Assists with annual open enrollment for health insurance, life insurance,
Flex Spending Accounts, and retiree health insurance. Ensures accuracy in employee
deduction and county benefit amounts.
Answers surveys, wage and employment verifications, and compiles information as
requested including statistical and historical data. Creates spreadsheets for
presentation and analysis of data.
Assists with the employment and recruiting process which includes but is not limited
to developing and placing job postings for websites and newspapers, scheduling pre-
employment physicals, assisting with onboarding of new employees and ensuring that
onboarding procedures are followed by all parties including supervisors.
Processes all new hire paperwork, promotions and transfers and enters all relevant
changes into the payroll/HR system. Maintains employee insurance and retirement
Handles claims and provides employee communications for Workers’ Compensation,
family and medical leaves of absence/Family and Medical Leave Act, and short-term
Collects and maintains current certificates of liability insurance from vendors and
assists with the annual Workers’ Compensation audit.
Prepares journal entries related to payroll, and for expenditure budgets. Establishes
new expenditure funds, account numbers, and line items.
Prepares monthly expenditure report for the Board of Commissioners and County
departments. Prepares year-end journal entries for modified accrual accounting and
year-end expenditure reports.
Prepares IVD state reimbursement reports for Friend of the Court, quarterly
reimbursement reports for Emergency Management, various MECA and federal
reports, monthly payroll for ACA reporting, and monthly employment statistics report
for Bureau of Labor.
Performs other administrative functions and projects as assigned.
Required Education and Experience:
Education: Associates degree in related field. Bachelor’s Degree in Human Resources,
Business Administration, or related field is preferred.
Experience: 1 to 3 years work experience in payroll and human resources.
Any equivalent combination of training, education, and experience that provides the
required skills, knowledge and abilities.
Licenses or Certifications
Prefer PHR and/or SHRM-CP Certification, and MIOSHA Level One Certificate.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
County government, Personnel Policies and Collective Bargaining Agreements
State and Federal regulations relating to Human Resources and Payroll policies
County payroll/financial software
Principles and practices of basic accounting
English grammar, spelling, punctuation
Modern office procedures, methods and computer equipment
Organization and prioritization
Attention to detail
Problem solving and analysis
Interpersonal skills necessary to develop and maintain effective and appropriate
Performing a variety of duties, often changing from one task to another of a different
Performing basic mathematical functions such as addition, subtraction,
multiplication, division, percentages, and ratios
Prepare and submit accurate reports
Manage processes and claims
Communicate with county personnel, vendors and the public
Prioritize tasks to meet schedules and deadlines of the work
Understand and carry out oral and written directions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries