Payroll and Human Resources Specialist

GENERAL SUMMARY 

The purpose of this job is to perform all duties for payroll and taxes, filing related records, 
and handling reporting and compliance functions. Personnel changes and benefit 
enrollment changes are also processed by this position. 
ESSENTIAL DUTIES & RESPONSIBILITIES 
The intent of this job description is to provide a representative summary of the major duties 
and responsibilities performed by employees in this job. Employees may be requested to 
perform job-related tasks other than those specifically presented in this description. 
   
 Reviews biweekly timesheets, ensures proper documentation, resolves discrepancies 
and provides explanation for pay calculations. 
 Prepares and processes County's payroll. Balances payroll, reconciles internal 
payroll accounts, and prepares reports related to payroll process.   Investigates and 
resolves discrepancies in employee checks.  Produces accurate and timely pay for 
employees. 
 When entering payroll, may need to interpret the Personnel Policy or Collective 
Bargaining Agreements as they pertain to compensation and benefits. 
 Processes payroll generated benefit invoices and payments. 
 Performs quarterly and annual balancing of the state, federal and FICA tax reports 
and files required reports. Prepares and distributes W-2’s, and prepares other 
required reports. 
 Maintains compliance with federal and state regulations concerning employment. 
 Remains current on federal and state regulations regarding payroll and ensures that 
the County payroll system is in compliance with all requirements, especially the Fair 
Labor Standards Act (FLSA). 
 Maintains and updates employee records including change of status and benefit 
changes.  Assists with annual open enrollment for health insurance, life insurance, 
Flex Spending Accounts, and retiree health insurance.  Ensures accuracy in employee 
deduction and county benefit amounts. 
 Answers surveys, wage and employment verifications, and compiles information as 
requested including statistical and historical data. Creates spreadsheets for 
presentation and analysis of data. 
 Assists with the employment and recruiting process which includes but is not limited 
to developing and placing job postings for websites and newspapers, scheduling pre-
employment physicals, assisting with onboarding of new employees and ensuring that 
onboarding procedures are followed by all parties including supervisors. 

 Processes all new hire paperwork, promotions and transfers and enters all relevant 
changes into the payroll/HR system.  Maintains employee insurance and retirement 
records.  
 Handles claims and provides employee communications for Workers’ Compensation, 
family and medical leaves of absence/Family and Medical Leave Act, and short-term 
disability.   
 Collects and maintains current certificates of liability insurance from vendors and 
assists with the annual Workers’ Compensation audit. 
 Prepares journal entries related to payroll, and for expenditure budgets. Establishes 
new expenditure funds, account numbers, and line items. 
 Prepares monthly expenditure report for the Board of Commissioners and County 
departments. Prepares year-end journal entries for modified accrual accounting and 
year-end expenditure reports. 
 Prepares IVD state reimbursement reports for Friend of the Court, quarterly 
reimbursement reports for Emergency Management, various MECA and federal 
reports, monthly payroll for ACA reporting, and monthly employment statistics report 
for Bureau of Labor.  
 Performs other administrative functions and projects as assigned. 

MINIMUM QUALIFICATIONS 
Required Education and Experience: 
Education: Associates degree in related field. Bachelor’s Degree in Human Resources, 
Business Administration, or related field is preferred. 
Experience: 1 to 3 years work experience in payroll and human resources. 
Any equivalent combination of training, education, and experience that provides the 
required skills, knowledge and abilities. 
Licenses or Certifications 
Prefer PHR and/or SHRM-CP Certification, and MIOSHA Level One Certificate. 
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES 
Knowledge of: 
 County government, Personnel Policies and Collective Bargaining Agreements 
 State and Federal regulations relating to Human Resources and Payroll policies 
 County payroll/financial software 
 Principles and practices of basic accounting 
 English grammar, spelling, punctuation 
 Claims process 
 Employee benefits 
 Modern office procedures, methods and computer equipment 

 Skill in: 
 Organization and prioritization 
 Attention to detail 
 Problem solving and analysis 
 Interpersonal skills necessary to develop and maintain effective and appropriate 
working relationships  
 Performing a variety of duties, often changing from one task to another of a different 
nature 
 Performing basic mathematical functions such as addition, subtraction, 
multiplication, division, percentages, and ratios 

Ability to: 
 Prepare and submit accurate reports 
 Manage processes and claims 
 Communicate with county personnel, vendors and the public 
 Prioritize tasks to meet schedules and deadlines of the work 
 Understand and carry out oral and written directions 
 Accurately organize and maintain paper documents and electronic files 
 Maintain the confidentiality of information and professional boundaries