Committee of the Whole – 07/01/2013 Minutes

BARRY COUNTY BOARD OF COMMISSIONERS
STRATETIC PLANNING SESSION MINUTES
JULY 1, 2013

Members Present: James DeYoung, Jim Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Jarvis and Administrator Brown were also present.

At approximately 9 a.m. the group departed to Thornapple Manor. At that time, a tour of the Manor and Cottages occurred with Director Don Haney. The group toured the 911 facility and was provided an overview by Director Phyllis Fuller. The bus tour also included a view of McKeown Bridge Park and the M-79 property.

The members returned to the Commission Chambers at approximately 10:45 a.m.

At 10:57 a.m. Chair Stolsonburg called the session to order. Others present at that time: Jack Miner and Doug VanderLaan.

Discussion centered on the jail as well as other county facilities and the need to develop a S.W.O.T. (Strengths, Weaknesses, Opportunities and Threats) analysis and develop long term goals.

Jack Miner commented on a new jail facility.

At 11:19 a.m. Chair Stolsonburg adjourned the meeting.

Committee of the Whole – 03/20/2013 Minutes

Barry County Board of Commissioners
Strategic Planning
March 20, 2013, 7:00 p.m. Commission Chambers

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison, Doug VanderLaan, Dep. Maring, Dave Shinavier, Mike Bremer, Tammy Pennington, Bob Nida, Tim Neeb, Bob VanPutten, Sgt. Nevins, Undersheriff Baker, Sheriff Leaf and Judge Doherty.

Chair Stolsonburg called the meeting to order at 7:00 p.m.

Tim Neeb, Building & Grounds Coordinator – Department Presentation

Mr. Neeb provided an overview of the department’s responsibilities and accomplishments. He also provided an overview of the county buildings and capital needs.

Discussion of Jail, Commission on Aging and Courts with Bob VanPutten

Mr. Brown and Mr. VanPutten provided an overview of the issues relating to security and consolidation issues and ideas for the Courts.

Ms. Pennington and Mr. VanPutten reviewed the needs of the Commission on Aging and a proposal for a new facility.

(Recess at 8:31 p.m.; resume at 8:40 p.m., all members present)

Sheriff Leaf and Mr. VanPutten reviewed the history of the current jail and the need for a replacement.

Discussion occurred regarding funding options for these matters. Consensus was to have Mr. Brown provide information on the funding options.

ADJOURNMENT:

Chair Stolsonburg adjourned the meeting at 9:24 p.m.

Board of Commissioners – 11/26/2013 Minutes

Barry County Board of Commissioners
November 26, 2013; 9:00 a.m.; Commission Chambers
Minutes

1. Chair Stolsonburg called the regular session of the Barry County Board of Commissioners to order at 9:10 a.m. in the Barry County Commission Chambers.

2. Moment of Silence/Invocation

3. Those present stood and Pledged Allegiance to the Flag.

4. Roll was taken. The following members were present: Ben Geiger; Howard Gibson; John Smelker; Joyce Snow; James DeYoung; James Dull; Craig Stolsonburg. Absent: None.

5. APPROVAL OF WRITTEN AGENDA:

Moved by Smelker, seconded by Gibson to approve the written agenda. All ayes. Motion carried.

6. LIMITED PUBLIC COMMENT:

Commissioner Snow stated the Barry Intermediate School District would like to thank the Sheriff Department for the quick response time in the recent bus rollover accident.

7. VARIOUS CORRESPONDENCE: None.

8. CONSENT ITEMS:

Moved by Geiger, seconded by Smelker to approve the following consent items:

a. Approval of November 12, 2013 Board of Commissioners meeting minutes.
b. Approval of November 19, 2013 Committee of the Whole meeting minutes.
c. Approval of the quote for Workers’ Compensation specific excess insurance coverage for a one year period with a specific retention amount of $500,000 from Midwest Employers Casualty Company in the amount of $37,491, and approval to renew the agreement with Eagle Claims Management to provide third party administrative and claims management services for a one year period, 1/1/14 through1/1/15, in the amount of $8,705.
d. Approval of the attached PA 35 agreement between the counties of Barry, Berrien, Branch, Calhoun, Cass, Kalamazoo, St. Joseph and VanBuren which includes formation of a Substance Use Disorder Oversight Policy Board which approves local funding (PA-2) budgets and serves as an advising body regarding other funding source budgets.
e. Approval to re-appoint Dave McIntyre to serve on the Department of Human Services Board for a three year term that began on November 1, 2013 and expires on October 31, 2016.
f. Approval to appoint Chelsey Allen Foster to serve on the Department of Human Services Board for the remainder of a three year term that expires on October 31, 2014.
g. Approval to re-appoint Sandy Kozan to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
h. Approval to re-appoint Terry Dennison to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
i. Approval to appoint Sharon Zebrowski to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
j. Approval to appoint Virginia Redman to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on 12/31/16.
k. Approval to appoint Angela Miller to serve on the Barry County Commission on Aging Board for a one year term that begins on 1/1/14 and expires on12/31/14.

Roll call vote. Ayes: Smelker; Snow; DeYoung; Dull; Geiger; Gibson; Stolsonburg. Nays: None. Motion carried.

9. PRESENTATIONS:

Phyllis Fuller, Director of Barry County Central Dispatch E 9-1-1, spoke regarding the history and current needs of the facility including a building addition.

10. PUBLIC HEARINGS – None.

11. ITEMS FOR CONSIDERATION:

a. Approval of transfers and disbursements:
Moved by Gibson, seconded by Smelker the approval of claims in the amount of $ 152,761.94.

Barry County Board of Commissioners Minutes
November 26, 2013 – page 1of 2

Roll call vote: Ayes: Snow; DeYoung; Dull; Geiger; Gibson; Smelker; Stolsonburg. Nays: None. Motion carried.

12. UNFINISHED BUSINESS: None.

13. NEW BUSINESS:

Moved by Geiger, seconded by Dull to approve the Agreement to Purchase Airplane Hangar according to the terms and conditions set forth in said Agreement and authorize the Hastings City/Barry County Airport Commission Chair to sign the same. Ayes: Gibson; Snow; DeYoung; Dull; Geiger; Stolsonburg. Nays: Smelker. Motion carried.

14. COUNTY ADMINISTRATOR’S REPORT:

Administrator Brown stated that monthly budget reports are available. Mr. Brown also spoke on the steps for the old Library, an email regarding the Animal Shelter and next year’s Strategic Planning meeting.

15. CHAIRPERSON’S REPORT:

Chair Stolsonburg spoke regarding the Strategic Planning Timeline, John Loftus passing. He also wished everyone a Happy Thanksgiving.

16. VICE-CHAIRPERSON’S REPORT:

Vice Chair Geiger spoke regarding the Blight Taskforce, there will be a meeting December 3, 2013.

17. MEMBER’S TIME:

Commissioner Dull commented on a past issue regarding the Animal Shelter. Commissioner Snow commented on the Airport; Community Action Agency’s search for a CEO, BCRN will meet December 17th, SWOC will hopefully meet with Commissioners soon, CCAB meets today, there has also been discussion regarding the Workforce Development Board issues.

18. OTHER BUSINESS: Dave Stoker, Attorney at Law, Cohl, Stoker & Toskey, PC.

(10:15 a.m.)

Moved by Geiger, seconded by Smelker to go into closed session in accordance with the Open Meetings Act, Public Act 267 of 1976, 15.268, Section 8c, for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement.

Roll call vote. Ayes: DeYoung; Dull; Geiger; Gibson; Smelker; Snow; Stolsonburg. Nays: None. Motion carried.

(11:25 a.m.)

Chair Stolsonburg called the meeting back to regular session. Roll was taken. The following members were present: Dull; Geiger; Gibson; Smelker; Snow; DeYoung; Stolsonburg. Absent: None.

Moved by Gibson; seconded by Dull to approve the closed session minutes. All ayes. Motion carried.

19. ADJOURNMENT:

Moved by DeYoung, seconded by Snow to adjourn at 11:30 a.m. Motion carried.

Committee of the Whole – 12/03/2013 Minutes

Barry County Board of Commissioners
Committee of the Whole
December 3, 2013; 9:00 a.m.; Commission Chambers

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison; Jean Gallup, Doug VanderLaan, Jack Miner, Rick Moore, Dep. Logan, Dan Patton, Sheriff Leaf, Dave Tossava, Mike Snyder, Jim Brown, Dr. Linda Robinson, Kathy Wiggins, Julie Palmatier, Sharon Zebrowski, Stephanie Skidmore, Megan Lavell, Patricia Johns, Bill Redman, Lloyd Kilmer, Elspeth Inglis, Robert Spaulding, and Julie Guenther.

Chair Stolsonburg called the meeting to order at 9:00 a.m.

PUBLIC COMMENT:

Jim Brown commented on remote participation and the BIRCH Fire Department.

INTERVIEWS FOR ANIMAL SHELTER ADVISORY BOARD (3 Citizen at large openings, 1 veterinary, and 1 rescue operator):

Dr. Linda Robinson, Kathy Wiggins. Julie Palmatier and Megan Lavell were interviewed. Stephanie Skidmore was interviewed for the Animal Shelter Advisory Board, Parks & Recreation Board and Charlton Park Village & Museum Board.

Moved by Smelker seconded by Gibson to recommend to the Board of Commissioners approval to re-appoint Dr. Linda Robinson to serve on the Animal Shelter Advisory Board in a veterinarian position for a three year term that begins on 1/1/14 and expires on 12/31/16.

Moved by Snow seconded by Geiger to recommend to the Board of Commissioners approval to appoint Megan Lavell to serve on the Animal Shelter Advisory Board in a rescue shelter operator representative for a three year term that begins on 1/1/14 and expires on 12/31/16.

Moved by Gibson seconded by Dull to recommend to the Board of Commissioners approval to appoint Kathy Wiggins to serve on the Animal Shelter Advisory Board in a citizen at large position for a three year term that begins on 1/1/14 and expires on 12/31/16. Discussion. Roll Call Vote: Ayes: Geiger, Gibson and Smelker. Nays: DeYoung, Dull, Snow and Stolsonburg. Motion failed.

Moved by Geiger seconded by Dull to recommend to the Board of Commissioners approval to re-appoint Kathy Wiggins to serve on the Animal Shelter Advisory Board in a citizen at large position for a one year term that begins on 1/1/14 and expires on 12/31/14. Motion Carried.

Moved by Snow seconded by Smelker to recommend to the Board of Commissioners approval to re-appoint Julie Palmatier to serve on the Animal Shelter Advisory Board in a citizen at large position for a three year term that begins on 1/1/14 and expires on 12/31/16. Motion carried.

Moved by Snow seconded by Gibson to recommend to the Board of Commissioner approval to appoint Stephanie Skidmore to serve on the Animal Shelter Advisory Board in a citizen at large position for a one year term that begins on 1/1/14 and expires on 12/31/14. Discussion. Moved by Geiger seconded by Snow to table the motion to appoint Stephanie Skidmore until after the interviews for Charlton Park. Nay: Dull. Motion carried.

CHAIRPERSON STOLSONBURG – APPOINTMENT OF HUMANE SOCIETY RECOMMENDED REPRESENTATIVE ON THE ANIMAL SHELTER ADVISORY BOARD

Chair Stolsonburg presented the recommendation of the Humane Society. Moved by Snow seconded by Smelker to recommend to the Board of Commissioners approval to appoint Dorothy Flint as recommended by the Barry County Humane Society to serve on the Animal Shelter Advisory Board as the Humane Society Representative for a one year term that begins on 1/1/14 and expires on 12/31/14. Motion carried.

INTERVIEWS FOR PARKS & RECREATION BOARD (2 openings):

Patricia Johns was interviewed. Willard Redman was interviewed for the Parks and Recreation Board and the Charlton Park Village & Museum Board.

Chair Stolsonburg reported that the Jordan Lake Trail Board recommended Steven Hicks as their appointee to the Board. Moved by DeYoung seconded by Geiger to recommend to the Board of Commissioners approval to appoint Steven Hicks as recommended by the Jordan Lake Trail Board as to serve on the Parks and Recreation Board as the Jordan Lake Trail Board Representative. Discussion. Motion carried.

Moved by Smelker seconded by Snow to recommend to the Board of Commissioners approval to re-appoint Patricia Johns to serve in the citizen at large position on the Parks and Recreation Board for a three year term beginning 1/1/14 and expiring on 12/31/16. Motion carried.

Rick Moore commented on the potential opening due to an attendance issue with one of the members. Michael Brown reported that Michelle Skedgell emailed him that Chris Bunge intended to resign due to work conflicts with the board meetings. Chair Stolsonburg acknowledge the resignation.

(Recess 10:05 a.m.; resume at 10:17 a.m.; all members present)

INTERVIEWS FOR CHARLTON PARK VILLAGE & MUSEUM BOARD (2 openings):

Chairperson Stolsonburg reported that the Charlton Park Village & Museum Board Executive Committee reviewed all of the applications and is recommending the re-appointment of Lloyd Kilmer and Elspeth Inglis.

Lloyd Kilmer and Elspeth Inglis were interviewed.

Moved by Geiger seconded by Dull to recommend to the Board of Commissioners approval to appoint Stephanie Skidmore to serve in the Citizen at large position on the Parks and Recreation Board for the remainder of a term that ends 12/31/14. Discussion. Geiger and Dull amended the motion to recommend to the Board of Commissioners approval to appoint Stephanie Skidmore to serve in the citizen at large position on the Parks and Recreation Board for three year terms beginning 1/1/14 and expiring on 12/31/16. Motion carried.

Moved by DeYoung seconded by Gibson to recommend to the Board of Commissioners approval to appoint Willard (Bill) Redman to serve in the citizen at large position on the Parks and Recreation Board fore the remainder of a term that expires on 12/31/14.

(Recess at 10:37 a.m.; resume at 10:44 a.m., all members present)

Robert Spaulding and Julie Guenther were interviewed.

Discussion occurred. Moved by Snow seconded by Gibson to recommend to the Board of Commissioner approval to appoint Stephanie Skidmore to serve on the Animal Shelter Advisory Board in a citizen at large position for a one year term that begins on 1/1/14 and expires on 12/31/14. Discussion. Nay: Geiger. Motion carried.

Move by Dull seconded by Gibson to recommend to the Board of Commissioners approval to appoint Robert Spaulding to serve on the Charlton Park Village and Museum Board, in a citizen at large position for three year terms beginning on 1/1/14 and expiring on 12/31/16. Roll call Vote: Ayes: Dull and Gibson. Nays: DeYoung, Geiger, Smelker, Snow and Stolsonburg-. Motion failed.

Moved by DeYoung seconded by Gibson to recommend to the Board of Commissioners approval to appoint Julie Guenther to serve on the Charlton Park Village and Museum Board, in a citizen at large position for three year terms beginning on 1/1/14 and expiring on 12/31/16. Discussion. Roll Call Vote: Ayes: DeYoung, Dull, Geiger, Gibson, Snow and Stolsonburg. Nays: Smelker. Motion carried.

Moved by Geiger seconded by Smelker to recommend to the Board of Commissioner approval to re-appoint Lloyd Kilmer to serve on the Charlton Park Village and Museum Board, in a citizen at large position for three year terms beginning on 1/1/14 and expiring on 12/31/16. Discussion. Roll Call Vote: Ayes: Dull, Geiger, Gibson, Smelker and Stolsonburg. Nays: DeYoung and Snow. Motion carried.

DIANA NEWMAN – CONTINUING REVIEW OF NEW ANIMAL SHELTER POLICIES AND PROCEDURES

Ms. Newman provided an update on the Shelter. Discussion occurred relative to the proposed policies.

PUBLIC COMMENT:

Jack Miner commented on a Charlton Park and Parks and Recreation millage.

OTHER BUSINESS:

Chair Stolsonburg reminded members that the last meeting for 2013 will be on Monday December 23, 2013.

ADJOURNMENT:

Chair Stolsonburg adjourned the meeting at 11:30 a.m.