04/15/2014 Committee of the Whole

Barry County Board of Commissioners
Committee of the Whole
April 15, 2014; 9:00 a.m.; Commission Chambers

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison; Jean Gallup, Doug VanderLaan, Jack Miner, Rick Moore, Dep. Allen, Sheriff Leaf, Vivian Connor, Elden Shellenbarger, Tammy Pennington Phyllis Fuller, Diana Newman, Barb Hurless, Pet Nevins, Robert Vanderboegh, Sharon Zewbrowski, Tim Vandermark and Sandy Kozan.

Chair Snow called the meeting to order at 9:00 a.m.

PUBLIC COMMENT:

Diana Newman commented on the Animal Shelter. Vivian Connor indicated she is seeking election to the County Commissioner 6th District position. Elden Shellenbarger commented on approval of funding requests.

PHYLLIS FULLER – REQUEST TO PLACE 9-1-1 MILLAGE RENEWAL ON BALLOT
Ms. Fuller presented the request. Moved by Geiger seconded by DeYoung to recommend to the Board of Commissioners approval of Resolution #14-15, Resolution to Approve Ballot Proposal for Renewal of Millage for Operation of County Wide E-911 Emergency telephone and Central Dispatch. Discussion. Roll call vote: Ayes: DeYoung, Geiger, Gibson, Smelker, Stolsonburg and Snow. Nays: Dull. Motion carried.

TAMMY PENNINGTON – REQUEST TO PLACE COMMISSION ON AGING MILLAGE RENEWAL ON BALLOT

Ms. Pennington reviewed the proposal. Moved by Stolsonburg seconded by Gibson to recommend to the Board of Commissioners approval of Resolution #14-16, Resolution to Approve Ballot Proposal for Renewal of Millage for Older Citizens Services Through Barry County Commission on Aging, to place senior millage request of .4907 on ballot for August 5, 2014 primary election. Discussion. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

(Recess at 9:44; resume at 9:50 a.m. All members previous noted were present.)

BARB HURLESS – UPDATE REGARDING E-RECORDING IMPLEMENTATION AND NEW ABSTRACTOR

Register of Deeds Hurless provided an updated on the status of the E-Record system and status of hiring a new Abstractor.

TIM VANDERMARK – 2014 EQUALIZATION VALUES

Mr. Vandermark provided the update on the equalization values for the County. Moved by Geiger seconded by Stolsonburg to recommend to the Board of Commissioners approval of Resolution #14-13, Resolution to Accept the 2014 County Equalization Values. Discussion. Motion carried.

MICHAEL BROWN – 1) VEHICLE REPLACEMENT FOR EQUALIZATION DEPARTMENT

Moved by Gibson seconded by DeYoung to recommend to the Board of Commissioners approving $21,600 to purchase a vehicle through the State of Michigan MiDeal program to replace the Equalization vehicle, with funds to be paid form the Vehicle Fund. Discussion. Motion carried.

2) REQUEST TO LEASE LAND (35 ACRES) AT CORNER OF M-79 & MCKEOWN RD.

Moved by DeYoung seconded by Smelker to recommend to the Board of Commissioners approving a land lease with Robert Cotant to allow him to farm the 35 acres located at the corner of M-79 and McKeown Rd for $80 per acre. Motion carried.

3) BUDGET AMENDMENT A-14

The budget request was reviewed in detail. Moved by DeYoung seconded by Stolsonburg to recommend to the Board of Commissioners approval of Budget Amendment A-14. Discussion. Roll call vote: Ayes: DeYoung, Geiger, Gibson, Smelker, Stolsonburg and Snow. Nays: Dull. Motion carried.

PUBLIC COMMENT:

Commissioner DeYoung commented on his choice not to seek re-election. Sheriff Leaf commented on the Posse and remembering fallen soldiers.

OTHER BUSINESS: None.

ADJOURNMENT:

Chair Snow adjourned the meeting at 11:40 a.m.

Pamela A. Jarvis
Barry County Clerk

Approved: _____________________________________
Date and initial after approval

04/01/2014 Committee of the Whole

Barry County Board of Commissioners

Committee of the Whole

April 1, 2014; 9:00 a.m.; Commission Chambers

DRAFT

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison, Jean Gallup, Doug VanderLaan, Jack Miner, Rick Moore, Dep. Logan, Dan Patton, Elden Shellenbarger, Dave Stevens, Bob Vanderboegh, Sharon Zewbrowski, Dennison Pennington, Jim Yarger, Judge Doherty and Barb Hurless.

Chair Snow called the meeting to order at 9:00 a.m.

Technical difficulties occurred with the recording, so the ParliPro Demonstration by the Hastings FFA team members provided their presentation with timekeeper Dennis Pennington. The meeting recording began at 9:20 a.m.

Public Comment:

Dave Stevens and Judge Doherty commented on security. Elden Shellenbarger commented on FOIA. Dan Patton reported on Charlton Park.

Jim Yarger – Resolution #14-11 to Authorize Homeland Security Intergovernmental Funding Agreement between Van Buren County and Barry County

Moved by DeYoung seconded by Gibson to recommend to the Board of Commissioners approval of Resolution #14-11, Resolution of Authorization for the 2013 Homeland Security Grant Program Intergovernmental Funding Agreement between the County of Van Buren and the Count of Barry and authorize the Chairperson and Administrator to sign. Discussion. Motion carried.

Mr. Yarger reported that the county received an additional $9,269.33 for the 2012 grant.

Jim McManus – P.A. 116 Applications:

  1. James and Barbara Wickham in Carlton Township

Moved by Stolsonburg seconded by Geiger to recommend to the Board of Commissioners approval of the Farmland and Open Space Preservation Program (more commonly known as PA 116) Applications #14-1and #14-2, for James and Barbara Wickham in Section 23 of Carlton Township. Motion carried.

  1. James and Barbara Wickham in Woodland Township

Moved by Geiger seconded by Smelker to recommend to the Board of Commissioners approval of the Farmland and Open Space Preservation Program (more commonly known as PA 116) Application #14-3, for James and Barbara Wickham in Section 25 and 36 of Woodland Township. Motion carried.

  1. Boersen Farms Properties in Orangeville Township

Moved by Stolsonburg seconded by Gibson to recommend to the Board of Commissioners approval of the Farmland and Open Space Preservation Program (more commonly known as PA 116) applicant #14-4 for Boersen Farms Properties in Section 31 of Orangeville Township. Motion carried.

Barb Hurless – Request for Funds to Hire New Abstractor to Train with Current Abstractor

Moved by Dull seconded by DeYoung to recommend to the Board of Commissioners approval to increase the Register of Deeds Budget by $9,723 to allow the new Abstractor to be hired on April 9, 2014 to train with the retiring Abstractor. Discussion. Roll call vote: Ayes: DeYoung, Dull and Smelker. Nays: Geiger, Gibson, Stolsonburg and Snow. Motion failed.

Moved by Dull seconded by DeYoung to recommend to the Board of Commissioners approval to allow the Register of Deeds to hire the new Abstractor for ten days of training before the current Abstractor retires, at an approximate cost of $6,093. Discussion. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker and Snow. Nays: Stolsonburg. Motion carried.

(Recess at 10:12 a.m.; resume at 10:19 a.m. all members previously noted were present.)

Michael Brown 1. Invoice for Inmate Housing

Moved by Geiger seconded by Gibson to recommend to the Board of Commissioners approval to pay the attached invoice in the amount of $13,965.00 from Calhoun County for housing Barry County inmates in September 2013 to be paid from the Diverted Felons Fund. Discussion. Motion carried.

2. Letter of Understanding with Barry County Courthouse Employees Association Regarding Waiting Period for Health Insurance

Moved by Gibson seconded by Dull to recommend to the Board of Commissioners approval of the attached Letter of Understanding with the Barry County Courthouse Employees Association to change the health insurance waiting period from six (6) months to sixty (60) days to comply with requirements of the Affordable Care Act, and to update the 2014 Health Insurance Appendix B-1, effective 1/1/14. Discussion. Motion carried.

3. Purchase of Snow Blower Tractor Attachment for Airport

Moved by Stolsonburg seconded by DeYoung to recommend to the Board of Commissioners approval to purchase a TEAMCO Snowblast Snow Blower, model 8600A, in the amount of $16,768 with funds to be paid from the Airport Fund. Motion carried.

Public Comment:

Clerk Jarvis commented on the filing deadline.

Other Business: None.

Adjournment:

Chair Snow adjourned the meeting at 10:46 a.m.

Pamela A. Jarvis

Barry County Clerk

Approved: _____________________________________

Date and initial after approval

3/26/2014 BOC

Barry County Board of Commissioners

March 26, 2014, 7:00 p.m.; Commission Chambers

Minutes

DRAFT

1. Chair Snow called the regular session of the Barry County Board of Commissioners to order at 7:00 a.m. in the Barry County Commission Chambers.

2. Moment of Silence/Invocation

3. Those present stood and said the Pledge of Allegiance to the Flag of the United States of America.

4. Roll was taken. The following members were present: James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Jarvis was also present.

5. Approval of Written Agenda:

Moved by Gibson seconded by Smelker to approve the agenda. Motion carried.

6. Limited Public Comment:

Eldon Shellenbarger commented on the security bypass ID and FOIA.

7. Various Correspondence:

Chair Snow commented on correspondence from Representative Abed, 71st District and Mr. Shellenbarger’s letter. Commissioner Stolsonburg reported on conversations with Senator Jones and Representative Callton.

8. Consent Items:

Moved by Smelker seconded by Stolsonburg to approve the consent items:

  1. Approval of March 11, 2014 Board of Commissioners meeting minutes.

  2. Approval of March 18, 2014 Committee of the Whole meeting minutes.

  3. Approval to re-appoint Nora Hurst and Robert Nelson to serve on the Barry County Community Mental Health Authority Board, in citizen at large positions, for three (3) year terms that begin on 4/1/14 and expire on 3/31/17.

  4. Approval of the revised OCC FY2014 Funding Proposal and approval of the attached budget amendment.

  5. Approval to re-appoint Doug Hartough to serve in the position of Citizen at Large on the Tax Allocation Board for a one (1) year term that begins on 4/1/14 and expires on 3/31/15.

  6. Approval to hire Jennifer Kling, new Caseworker, at the one-year pay level of classification grade 8, instead of the new hire level, effective on her date of hire March 10, 2014.

  7. Approval to renew the Peer Review Services Agreements and the Monumentation Surveyor Agreements between the County of Barry and Brian Reynolds (dba: Reynolds Land Surveying & Mapping, P.C.), Arrow Land Survey, Pathfinder Engineering Inc., Crane Land Survey, Carr & Associates LLC, Peabody Land Survey, Jonker Land Surveys PC and David Lohr PLS for the 2014 contract year.

  8. Approval to plan and implement a county-wide dog census.

  9. Approval of a wage increase for Barry County General Fund Non-Represented employees of 1% over the 2013 wages, effective upon approval by the Board of Commissioners, and an additional 1.5% effective October 1, 2014.

  10. Approval of a wage increase for Barry County General Fund Department Heads of 1% over the 2013 wages, effective upon approval by the Board of Commissioners, and an additional 1.5% effective October 1, 2014.

  11. Approval of a wage increase for 2014 for the following elected officials: Barry County Clerk, Barry County Register of Deeds, Barry County Drain Commissioner, Barry County Sheriff, Barry County Treasurer, Barry County Prosecuting Attorney, and the Barry County Surveyor, of 1% over the 2013 wages, effective upon approval by the Board of Commissioners, and an additional 1.5% effective October 1, 2014.

Roll call vote: Ayes: DeYoung, Geiger, Gibson, Smelker, Stolsonburg and Snow. Nays: Dull. Motion carried.

9. Presentations: None.

10. Public Hearings: None.

11. Items for Consideration:

a. Moved by Geiger seconded by Gibson to approve of transfers and disbursements: claims in the amount of $ 164,228.94 Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

b. Moved by Geiger seconded by DeYoung to approve Resolution #14-06, Resolution to Approve Conveyance of the Assets of the Gun Lake Area Sewer System and Matters related Thereto. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

c. Moved by Geiger seconded by Smelker to approve Resolution #14-09, Resolution to Approve Ballot Proposal for Barry County Transit. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

d. Moved by Geiger seconded by Gibson to approve Resolution #14-10, Resolution to Appoint William Voigt, Barry County Transit Director, as the Transportation Coordinator for All Public Transportation Matters effective April 1, 2014. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

e. Moved by Geiger seconded by Stolsonburg to approve entering into an agreement with Simplifile, a third party vendor to implement e-recordings with one-time license and implementation fees to be paid to Tyler Technologies in the amount of $12,800, and ongoing annual support fees in the amount of $2,000 to be paid from the Register of Deeds Automation Fund. Discussion. Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

12. Unfinished Business: None.

13. New Business:

  1. Moved by Gibson seconded by DeYoung to approve Resolution #14-12, Resolution to Honor Joseph Bleam, Barry County Transit Director, Upon His Retirement. Gibson read the resolution:

WHEREAS: Joseph Bleam began his 32 year career with Barry County Transit on February 1, 1982; and

WHEREAS: Joe was promoted to Transportation Manager/Urban Transportation Coordinator in June of 1983; and

WHEREAS: Joe was responsible for all operations of the county-wide transit system for Barry County; and

WHEREAS: During his tenure Joe prepared and administered over 15 million dollars of State and Federal transportation grants including a grant to construct a state of the art facility in 1989, numerous grants to equip and maintain the fleet of busses and vans, and operating grants to support the transit system; and

WHEREAS: Under Joe’s leadership the number of vehicles have increased 5 in 1983 to 16 in 2014 and the ridership has grown from 45,000 to over 80,000; and

WHEREAS: Joe was instrumental in securing a county-wide millage in 2004 to ensure that county-wide transportation services would continue to be available to the residents, businesses and visitors of Barry County.

NOW THEREFORE BE IT RESOLVED, that the Barry County Board of Commissioners, on behalf of all the citizens, extends a sincere thank you to Joseph Bleam for his leadership, service and dedication and wishes him many years of health, prosperity and successful hunting.

Roll call vote: Ayes: DeYoung, Dull, Geiger, Gibson, Smelker, Stolsonburg and Snow. Motion carried.

  1. Moved by Geiger seconded by Dull to re-appoint Craig Stolsonburg to serve as the Commissioner representative on the Tax Allocation Board for a one (1) year term that begins on 4/1/14 and expires on 3/31/15. Motion carried.

14. LEGISLATIVE UPDATE:

Commissioner Geiger commented on the recent supplemental funds designated for roads. Commissioners Smelker, Stolsonburg, DeYoung and Snow reported on the MAC conference.

15. County Administrator’s Report: None.

16. Chairperson’s Report:

Chair Snow commented on Community Corrections Advisory Board, the Airport, Solid Waste Oversight Committee, Community Action Agency, Planning Commission and Workforce Development. There are several board/committee seats vacant on 9-1-1, CCAB, Mental Health and COA.

17. Vice Chairperson’s Report:

Vice Chair DeYoung reported a Parks and Recreation Board McKeown Bridge clean up on Saturday and commented on the Thornapple Manor Board.

18. Member’s Time:

Commissioner Geiger commented on the Live Stream and Parks and Rec. Chair Snow reported that the SMART Goals are due March 27. Commissioner Gibson commented on Charlton Park and Transit. Commissioner Smelker commented 9-1-1 board vacancy. Commissioner Stolsonburg reported on Economic Development, COA and the Conservation District.

19. Limited Public Comment: None.

20. Other Business: None.

21. Adjournment

Moved by Gibson seconded by Stolsonburg to adjourn at 7:30 p.m. Motion carried.

Joyce Snow, Chair

Barry County Board of Commissioners

Pamela A. Jarvis

Barry County Clerk

Approved: ________________________________________

Date and initial when approved

1/8/14 SP

Barry County Board of Commissioners

Committee of the Whole – Strategic Planning

January 8, 2014; 1:30 p.m., Community Room

DRAFT

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Absent: James Dull. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison, Rick Moore, Tammy Berdecia, Aaron Staines, Jim Carry, Judge Doherty and various department officials.

Chair Snow called the meeting to order at 1:30 p.m.

Public Comment: None.

Consultant Nancy Ohle commented.

State of the Department Presentations:

Diane Newman, Animal Shelter Tammy Petit, Adult Probation (DOC)

(Commissioner Dull arrived at 1:43 p.m.)

Marilyn Smith, CDBG w/Cindy Preston Dan Patton, Charlton Park

Phyllis Fuller, Central Dispatch Tammy Pennington, Commission on Aging

Pam Jarvis, County Clerk Russ Yarger, Drain Commissioner

Valerie Byrnes, Economic Development Collette Scrimger, Barry Eaton Health Dept.

(Break 2:40 p.m. to 2:48 p.m. – all members present)

Jan McLean, Mental Health/Substance Abuse Ginger Hentz/Don Lehman, MSU Cooperative Extension

Michelle Skedgell, Parks & Recreation Jim McManus, Planning & Zoning

Julie Nakfoor Pratt, Prosecutor Brad Lambert, Road Commission

Dar Leaf, Sheriff’s Department Joanne Barnard, Soil Conservation

Don Haney, Thornapple Manor Joe Bleam, Transit

Ines Straube/Tim McMahon, Trial Court Lani Forbes, Veterans

It was suggested that regular Department Head meetings occur.

The meeting adjourned at 4:52 p.m. to the Commission Chambers in the Courthouse. At 5:12 p.m. the meeting resumed. All members present. Others: Clerk Jarvis, Luella Dennison, Michael Brown, Nancy Ohle, and Diane Newman.

There was some discussion relative to hours of employees, collections and scanning. A review of the common themes of the presentations occurred. The members worked on drafting a mission statement, determining core values.

(Dull and Smelker left at 6:30 p.m.)

The Focus Group was discussed as well as moving the Town Hall and meetings after that date. Changing dates extends the process.

(DeYoung left at 7:10 p.m.)

The members adjourned at 7:17 p.m.

Pamela A. Jarvis

Barry County Clerk

Approved: _____________________________________

Date and initial after approval