Committee of the Whole – 05/15/2013 Minutes

Barry County Board of Commissioners
Strategic Planning
May 15, 2013, 8:00 a.m.
Bus Tour and Meeting in Commission Chambers

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Jon Smelker, Joyce Snow and Craig Stolsonburg. Absent: Howard Gibson. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown.

The individuals departed on a Transit bus at 8:05 a.m. and toured the following buildings: Barry Eaton District Health Department, Commission on Aging, Animal Shelter, Sheriff’s Department/Jail, Friend of the Court, Courts & Law, Library and the Annex.

Discussion regarding the Health Department, COA, Animal Shelter and Jail occurred on the bus.

(Stolsonburg left the group at 11:05 a.m. returned at 11:25 a.m. and left at 11:40 a.m.)

Lunch occurred from 12:00 noon to 1:00 p.m. in the Commission Chambers.

Stolsonburg called the meeting to order at 1:00 p.m. Members present: DeYoung, Dull, Geiger, Gibson, Smelker, Snow and Stolsonburg. Clerk Jarvis was present. Other individuals present: Jack Miner, Sheriff, Leaf, Paul Wing, Larry Neil, George Cullers, Gary Pierson and Robert Nida.

Nida and Leaf commented on security issues and discussion occurred. Consensus of the Board was to have the Security Committee present alternatives and costs for improvements in security, including but not limited to security glass and utilization of the magnetometers on a daily basis.

Stolsonburg indicated that he is proposing to bring to the Board the concept of having the Planning and Zoning Department and Board, take over the Ag Land and Open Space Preservation and bring the code up to date. Discussion occurred.

Discussion occurred on the tour the buildings and grounds. Future strategic planning meetings will be set to discuss the jail.

ADJOURNMENT:

Chair Stolsonburg adjourned the meeting at 2:08 p.m.

Committee of the Whole – 07/01/2013 Minutes

BARRY COUNTY BOARD OF COMMISSIONERS
STRATETIC PLANNING SESSION MINUTES
JULY 1, 2013

Members Present: James DeYoung, Jim Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Jarvis and Administrator Brown were also present.

At approximately 9 a.m. the group departed to Thornapple Manor. At that time, a tour of the Manor and Cottages occurred with Director Don Haney. The group toured the 911 facility and was provided an overview by Director Phyllis Fuller. The bus tour also included a view of McKeown Bridge Park and the M-79 property.

The members returned to the Commission Chambers at approximately 10:45 a.m.

At 10:57 a.m. Chair Stolsonburg called the session to order. Others present at that time: Jack Miner and Doug VanderLaan.

Discussion centered on the jail as well as other county facilities and the need to develop a S.W.O.T. (Strengths, Weaknesses, Opportunities and Threats) analysis and develop long term goals.

Jack Miner commented on a new jail facility.

At 11:19 a.m. Chair Stolsonburg adjourned the meeting.

Committee of the Whole – 03/20/2013 Minutes

Barry County Board of Commissioners
Strategic Planning
March 20, 2013, 7:00 p.m. Commission Chambers

Members present: Commissioners James DeYoung, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, Joyce Snow and Craig Stolsonburg. Clerk Pam Jarvis was also present.

Others present or who arrived after the meeting started: Michael Brown, Luella Dennison, Doug VanderLaan, Dep. Maring, Dave Shinavier, Mike Bremer, Tammy Pennington, Bob Nida, Tim Neeb, Bob VanPutten, Sgt. Nevins, Undersheriff Baker, Sheriff Leaf and Judge Doherty.

Chair Stolsonburg called the meeting to order at 7:00 p.m.

Tim Neeb, Building & Grounds Coordinator – Department Presentation

Mr. Neeb provided an overview of the department’s responsibilities and accomplishments. He also provided an overview of the county buildings and capital needs.

Discussion of Jail, Commission on Aging and Courts with Bob VanPutten

Mr. Brown and Mr. VanPutten provided an overview of the issues relating to security and consolidation issues and ideas for the Courts.

Ms. Pennington and Mr. VanPutten reviewed the needs of the Commission on Aging and a proposal for a new facility.

(Recess at 8:31 p.m.; resume at 8:40 p.m., all members present)

Sheriff Leaf and Mr. VanPutten reviewed the history of the current jail and the need for a replacement.

Discussion occurred regarding funding options for these matters. Consensus was to have Mr. Brown provide information on the funding options.

ADJOURNMENT:

Chair Stolsonburg adjourned the meeting at 9:24 p.m.

Board of Commissioners – 11/26/2013 Minutes

Barry County Board of Commissioners
November 26, 2013; 9:00 a.m.; Commission Chambers
Minutes

1. Chair Stolsonburg called the regular session of the Barry County Board of Commissioners to order at 9:10 a.m. in the Barry County Commission Chambers.

2. Moment of Silence/Invocation

3. Those present stood and Pledged Allegiance to the Flag.

4. Roll was taken. The following members were present: Ben Geiger; Howard Gibson; John Smelker; Joyce Snow; James DeYoung; James Dull; Craig Stolsonburg. Absent: None.

5. APPROVAL OF WRITTEN AGENDA:

Moved by Smelker, seconded by Gibson to approve the written agenda. All ayes. Motion carried.

6. LIMITED PUBLIC COMMENT:

Commissioner Snow stated the Barry Intermediate School District would like to thank the Sheriff Department for the quick response time in the recent bus rollover accident.

7. VARIOUS CORRESPONDENCE: None.

8. CONSENT ITEMS:

Moved by Geiger, seconded by Smelker to approve the following consent items:

a. Approval of November 12, 2013 Board of Commissioners meeting minutes.
b. Approval of November 19, 2013 Committee of the Whole meeting minutes.
c. Approval of the quote for Workers’ Compensation specific excess insurance coverage for a one year period with a specific retention amount of $500,000 from Midwest Employers Casualty Company in the amount of $37,491, and approval to renew the agreement with Eagle Claims Management to provide third party administrative and claims management services for a one year period, 1/1/14 through1/1/15, in the amount of $8,705.
d. Approval of the attached PA 35 agreement between the counties of Barry, Berrien, Branch, Calhoun, Cass, Kalamazoo, St. Joseph and VanBuren which includes formation of a Substance Use Disorder Oversight Policy Board which approves local funding (PA-2) budgets and serves as an advising body regarding other funding source budgets.
e. Approval to re-appoint Dave McIntyre to serve on the Department of Human Services Board for a three year term that began on November 1, 2013 and expires on October 31, 2016.
f. Approval to appoint Chelsey Allen Foster to serve on the Department of Human Services Board for the remainder of a three year term that expires on October 31, 2014.
g. Approval to re-appoint Sandy Kozan to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
h. Approval to re-appoint Terry Dennison to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
i. Approval to appoint Sharon Zebrowski to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on12/31/16.
j. Approval to appoint Virginia Redman to serve on the Barry County Commission on Aging Board for a three year term that begins on 1/1/14 and expires on 12/31/16.
k. Approval to appoint Angela Miller to serve on the Barry County Commission on Aging Board for a one year term that begins on 1/1/14 and expires on12/31/14.

Roll call vote. Ayes: Smelker; Snow; DeYoung; Dull; Geiger; Gibson; Stolsonburg. Nays: None. Motion carried.

9. PRESENTATIONS:

Phyllis Fuller, Director of Barry County Central Dispatch E 9-1-1, spoke regarding the history and current needs of the facility including a building addition.

10. PUBLIC HEARINGS – None.

11. ITEMS FOR CONSIDERATION:

a. Approval of transfers and disbursements:
Moved by Gibson, seconded by Smelker the approval of claims in the amount of $ 152,761.94.

Barry County Board of Commissioners Minutes
November 26, 2013 – page 1of 2

Roll call vote: Ayes: Snow; DeYoung; Dull; Geiger; Gibson; Smelker; Stolsonburg. Nays: None. Motion carried.

12. UNFINISHED BUSINESS: None.

13. NEW BUSINESS:

Moved by Geiger, seconded by Dull to approve the Agreement to Purchase Airplane Hangar according to the terms and conditions set forth in said Agreement and authorize the Hastings City/Barry County Airport Commission Chair to sign the same. Ayes: Gibson; Snow; DeYoung; Dull; Geiger; Stolsonburg. Nays: Smelker. Motion carried.

14. COUNTY ADMINISTRATOR’S REPORT:

Administrator Brown stated that monthly budget reports are available. Mr. Brown also spoke on the steps for the old Library, an email regarding the Animal Shelter and next year’s Strategic Planning meeting.

15. CHAIRPERSON’S REPORT:

Chair Stolsonburg spoke regarding the Strategic Planning Timeline, John Loftus passing. He also wished everyone a Happy Thanksgiving.

16. VICE-CHAIRPERSON’S REPORT:

Vice Chair Geiger spoke regarding the Blight Taskforce, there will be a meeting December 3, 2013.

17. MEMBER’S TIME:

Commissioner Dull commented on a past issue regarding the Animal Shelter. Commissioner Snow commented on the Airport; Community Action Agency’s search for a CEO, BCRN will meet December 17th, SWOC will hopefully meet with Commissioners soon, CCAB meets today, there has also been discussion regarding the Workforce Development Board issues.

18. OTHER BUSINESS: Dave Stoker, Attorney at Law, Cohl, Stoker & Toskey, PC.

(10:15 a.m.)

Moved by Geiger, seconded by Smelker to go into closed session in accordance with the Open Meetings Act, Public Act 267 of 1976, 15.268, Section 8c, for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement.

Roll call vote. Ayes: DeYoung; Dull; Geiger; Gibson; Smelker; Snow; Stolsonburg. Nays: None. Motion carried.

(11:25 a.m.)

Chair Stolsonburg called the meeting back to regular session. Roll was taken. The following members were present: Dull; Geiger; Gibson; Smelker; Snow; DeYoung; Stolsonburg. Absent: None.

Moved by Gibson; seconded by Dull to approve the closed session minutes. All ayes. Motion carried.

19. ADJOURNMENT:

Moved by DeYoung, seconded by Snow to adjourn at 11:30 a.m. Motion carried.

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