Under the supervision of the Office Manager, performs varied secretarial and support functions for the legal staff of the office of the Prosecuting Attorney. Responsible for the processing of criminal files from initiation to closure for all three courts. Activities include preparing and processing legal documents, typing, and generating warrants, pleading, and correspondence, maintaining casefiles and providing general secretarial support.
- Prepares and types various motions, orders, warrants, subpoenas, juvenile and other court petitions, and other legal forms and documents and prepares proofs of service as appropriate. Types briefs, answers and correspondence for the prosecuting attorneys. Proofreads documents for spelling, punctuation, grammar and format.
- Serves as a receptionist in responding to telephone callers and visitors and answering inquiries of attorneys, parties, victims, witnesses, and others regarding departmental procedures, schedules, case information and other matters.
- Maintains ticket, juvenile and civil files, enter case information to computer, and files documentation. Processes all police reports and other information received from area police departments. Files documents with the court and continually updates files until cases are closed. Maintains statistics of legal activities such as incoming petitions, misdemeanors and felonies authorized, and dispositions.
- Reviews files from attorneys to update information on computer and assists in determining the paperwork that must be prepared. Posts actions or cases to schedule book and assists in tracking the court dates on all files.
- Closes files following receipt of disposition of the case, enters disposition to computer, and assigns a closed number. Ensures the Court’s disposition is consistent with plea agreement.
- Inputs data to computer from warrant requests, types warrants after authorization and secures signature, and prepares it for delivery to District Court.
- Obtains certified driving records, certificate of convictions, and orders of suspension from courts or other agencies as appropriate.
- Provides support in the processing of appeals, includes tracking appeals files and generating a schedule for briefs to be filed, typing briefs, motions, and other documents, opening and maintaining files, keeping statistics and performing other support tasks related to appeals.
- Performs a variety of secretarial support tasks such as typing forms, copying, faxing, and filing.
- Maintains files for Mentally Incapacitated persons for which the office attends in Probate Court, and prepares and processes records for a variety of other matters.
- May serve as back-up to Victim Rights Advocate.
- None Listed.
This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.
Education: High school graduation or equivalent. Prefer advanced coursework in word processing and legal secretarial areas.
Experience: One year of secretarial experience in a legal setting providing a knowledge of legal terminology and court procedures. Requires experience with computer systems similar to that used in the office.
Other Requirements: The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in the job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Physical Requirements: [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:
Ability to access filing systems.
Ability to enter and retrieve information from computer system.
Ability to generate various documents from computer system.
Ability to operate copying machine for extended periods.
Works in office setting. Exposure to individuals charged and/or convicted of a variety of criminal offenses.
Interested applications should send resume to:
Mary Hermenitt, Office Manager
206 W. Court Street
Hastings, Michigan 49058
Barry County is an Equal Opportunity Employer. We hire only U.S. citizens and lawfully authorized alien workers and comply with the American's with Disabilities Act.
Deadline for Applying : Open until filled